5 Common mistakes in In-Transit inventory management (and how to avoid them)

In international trade, in-transit inventory is a strategic asset that many companies underestimate.

Lack of visibility, documentation errors, or poor planning can lead to delays, extra costs, or irreversible losses.

In this blog, we share the most common mistakes in managing in-transit inventory and how to avoid them with a comprehensive strategy.

1. Lack of Real-Time Tracking

Not knowing where your goods are during each stage of transit is a major risk. Without visibility, you can’t anticipate delays, manage claims, or make timely logistics decisions.

How to avoid it:
Use systems with digital integration (track & trace) and work with a freight forwarder that provides continuous tracking and proactive alerts.

2. Incomplete or Incorrect Documentation

Errors in invoices, INCOTERMS, certificates of origin, or customs entries can delay shipments and lead to fines or penalties.

How to avoid it:
Work with a customs broker who reviews and validates all documentation in advance. Ensure you maintain a consolidated digital file from origin to destination.

3. Underestimating Customs Times

Many companies calculate door-to-door transit times without accounting for customs inspections, audits, or seasonal congestion.

How to avoid it:
Build safety margins into your logistics planning and consult your operator on likely scenarios based on cargo type, origin, and season.

4. Lack of Coordination Between Key Departments

When departments like procurement, finance, and logistics work in silos, data discrepancies increase. This leads to inconsistent declared values, contract terms, or payment conditions.

How to avoid it:
Implement integrated workflows and use collaborative tools to centralize information. The Electronic Customs Value Manifest and supporting documents require consistency across departments.

5. Poor Planning for Insurance and Risk

Many companies assume the supplier or carrier’s insurance covers all incidents, which is a critical mistake.

How to avoid it:
Assess specific risks based on cargo type and market. Purchase appropriate international transit insurance and confirm coverage details.

Effective in-transit inventory management goes beyond transportation — it requires synchronized processes, accurate documentation, robust technology, and clear communication.

At Remar International, we help companies reduce risks and optimize every stage with integrated solutions in freight forwarding, customs brokerage, and Trading Company services.